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LSRD-SIS Procedures Manual

2025 Revision

The LSRD-SIS Chair is elected for three years; serving first as Vice-Chair/Chair-Elect, followed by Chair, and finally Past Chair. This officer is installed as LSRD-SIS Chair at the end of the LSRD-SIS General Business meeting at the ÌÇÐÄÊÓƵ Annual Meeting and at this time announces the agenda that will be pursued during the Chair’s term.

• Serves as Chair of the LSRD-SIS Executive Board for one year.
• Schedules, prepares the agendas, and presides over the incoming (late July, directly after ÌÇÐÄÊÓƵ annual meeting), monthly (August-May), and outgoing (early July, prior to ÌÇÐÄÊÓƵ annual meeting) LSRD-SIS Executive Board meetings. Communicates with LSRD-SIS Executive Board members, committee chairs and representatives on the business of the SIS throughout the year.
• Reports on the activities of the SIS to LSRD-SIS members in the “From the Chair” column of TSLL published quarterly during the year. Due dates are specified on the TSLL website.
• Promotes the activities for the SIS that are either open to, or of interest to all ÌÇÐÄÊÓƵ members by submitting items to the ÌÇÐÄÊÓƵ eNewletter “Community” section. Email ÌÇÐÄÊÓƵ director of marketing & communications to have something added.
• The Chair may approve any expenditures deemed necessary that do not exceed $200. All approvals made by the Chair should be communicated to the Secretary/Treasurer. If the anticipated expense exceeds $200, approval by the Executive Board is required either by email confirmation or during the next board meeting. Communicates with the Strategic Planning Committee to set expectations and create an actionable plan to achieve the objectives and goals for the year. Continues to serve as Education Committee Chair until proposals are submitted to AMPC in the fall. The LSRD-SIS Vice-Chair/Chair-Elect will take over duties as Chair of the Education Committee as of January 1st. The reasoning for the change in January is to ensure a smooth transition and based on the timing of the annual meeting programming. Serves as ex-officio member of the Web Advisory Committee and works closely with the Chair (of committee)  by providing updated information for the LSRD-SIS website.
• Monitors the LSRD-SIS My Communities list; posts announcements of LSRD related news.
• Monitors the activities of the SIS Council My Communities  list, distributes information as appropriate, and submits issues for discussion to the SIS Council Chair.
• Coordinates the scheduling of all LSRD-SIS related activities, meetings, and programs at the ÌÇÐÄÊÓƵ Annual Meeting. Planning should begin by March.
• Recommends or discusses potential  candidates to be appointed as ÌÇÐÄÊÓƵ Cataloging Liaisons in coordination with Technical Services SIS.Acts as spokesman for information requested about the SIS from within ÌÇÐÄÊÓƵ.
• Confers with Vice-Chair/Chair-Elect to appoint chairs of all committees and representatives (Incl. Membership Committee, Nominating Committee, OCLC Committee, Local Systems Committee, and Web Advisory Committee as well as TSLL and FROG representatives). Education committee and Strategic planning committee Chairs are automatically set as Chair and Chair-Elect of LSRD-SIS respectively.
• Approves all public relations efforts, such as brochure redesign, giveaways, bulletin board display, etc.
• Sends letters of appreciation to the Executive members and committee members when their terms end.Attends and represents LSRD-SIS at the SIS Council of Chairs meeting(s) in either virtual format or at ÌÇÐÄÊÓƵ annual meeting.
• Reports election results to ÌÇÐÄÊÓƵ Headquarters, SIS Council Chair, and TSLL editor via email, and posts on LSRD-SIS My Communities list within 1 week of election results.
• Schedules, promotes to membership, prepares agenda, assigns reports to all officers and committee chairs, and presides over the annual virtual LSRD-SIS Membership Business meeting (in June). The Chair must request individual annual reports from all executive board members and committee chairs to be included in the annual report. Then the chair compiles and submits the annual report highlighting all LSRD-SIS activities and accomplishments to the ÌÇÐÄÊÓƵ Executive Board in at the end of June, which is published later on the website. A copy of the annual report should also be uploaded to the LSRD-SIS website. Contents of this report are typically reported on during the LSRD-SIS annual general business meeting.